Create Debit Note (DR-NOTE)
To generate a Debit Note against specific document types (Sales/Purchase/Return),
So that I can adjust the ledger balances and maintain accurate financial records for the company and its parties.
1. Entry Points (How to create)
User ke paas Debit Note create karne ke do raaste hain:
- Direct Entry: Debit Note form par aakar saari details manually fill karna (jaisa image 1 mein dikh raha hai).
- Via Transaction List: Transaction list (Sales/Purchase/Return) mein ja kar kisi specific invoice ko select karke wahan se direct Debit Note generate karna. Is case mein data (Party Name, Amount, etc.) auto-fill ho jayega.
2. Field Descriptions A. Header Information
- Document Number Prefix: System automatic DR-NOTE- prefix lega (Non-editable).
- Voucher No: Yeh unique sequence number hai jo system generate karega (e.g., 1).
- Voucher Date: Default current date rahegi (e.g., 29-04-2026).
- Dr/Cr: Debit Note hai isliye default selection DR rahega.
B. Party Details
- Party Type: Yahan dropdown se select karna hoga (e.g., Company, Vendor, Customer).
- Party Name: Jis party ka account debit karna hai (e.g., QA Sons).
- Show Ledger: Is link par click karke user us party ka current balance check kar sakta hai.
- Other Party Details: Agar kisi doosri party ko involve karna hai to Other Party Type aur Name select kar sakte hain.
C. Document Linkage
Voucher For: Yeh sabse important dropdown hai. User ko select karna hoga ki Debit Note kis ke against ban raha hai:
- Sales Invoice
- Purchase Invoice
- Sale Return
- Transaction No: Jaise hi user 'Voucher For' select karega, is dropdown mein saare relevant invoice numbers dikhne lagenge.
D. Calculation & Amounts
- Tax Amount: System linked transaction se tax calculate karega ya user manually enter kar sakega.
- Chargeable Amt: Jo base amount debit hona hai.
- Already Paid Amt: Agar koi amount pehle se adjust ho chuka hai.
- Net Payable Amt: Yeh final amount hai jo calculation ke baad calculate hoga:
- $$Net Payable = Chargeable Amt + Tax Amount - Already Paid Amt$$
E. Attachments & Remarks
- Upload File/Image: Proof ke liye invoice ya debit note ki copy upload karne ka option.
- Narration/Remarks: Transaction ki summary ya reason likhne ke liye text box.
3. Action Buttons
- Save: Debit Note save ho jayega aur ledger update ho jayega.
- Save and Print: Save karne ke saath-saath user ko print format ya PDF mil jayega.